Privacy Statement
How we collect, use, and protect your information
Last updated: October 2026
1. Purpose
Geelong Tamil Sanggam Inc. ("the Association") is committed to protecting the privacy of its members and the personal information it collects. This Privacy Statement explains how we handle your information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).
2. Who We Are
Geelong Tamil Sanggam Inc. is a registered not-for-profit association [ABN: 34 998 987 855] with Consumer Affairs Victoria (CAV). We collect and manage member information to support community activities, cultural events, and administrative functions.
3. What Information We Collect
We collect personal information necessary to process membership applications, including:
| Information Collected | Purpose |
|---|---|
| Full Name | To identify members and maintain accurate membership records. |
| Email Address | To communicate with members regarding association updates, events, and Annual General Meetings (AGMs). |
| Date of Birth | To determine membership category eligibility and confirm voting rights at AGMs. |
| Residential Address | Required under Consumer Affairs Victoria (CAV) norms for incorporated associations and to verify member residency where relevant. |
We do not collect sensitive information through this form.
4. How We Collect Information
We collect your information directly through our Google Form. This means your data is stored securely by Google on its servers, which may be located outside Australia. By submitting the form, you consent to Google processing and storing your data in accordance with Google’s Privacy Policy.
5. How We Use and Disclose Information
We use your information to:
- Manage and confirm your membership
- Communicate about events and association updates
- Maintain our membership records
Only the Treasurer and President of the Association have authorised access to your personal information. We do not share your personal information with Consumer Affairs Victoria or any other organisation, unless required by law or in the event of a complaint involving the Association.
6. Storage and Security
All membership information is stored securely in the Association’s Gmail account. We take reasonable steps to prevent unauthorised access, loss, or misuse of your information.
7. Access and Correction
You may request access to, or correction of, your personal information by contacting us at geelongtamilsanggam@gmail.com. We will respond within a reasonable timeframe.
8. Complaints About Privacy
If you believe your privacy has been breached, please contact us first at the address below. If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC):
- Phone: 1300 363 992
- Website: www.oaic.gov.au
9. Contact Us
For any privacy-related queries, please contact: geelongtamilsanggam@gmail.com
10. Updates
This Privacy Statement may be updated periodically. The latest version will always be available upon request or via our online channels.